Volunteer Sign Up

Hello and thank you for your interest in volunteering for Moonlight Miles!  Volunteers are key to our success in ensuring that runners have a memorable experience.  Volunteers will receive a cotton t-shirt and an invitation to stay for the After-Party Wienie Roast!  Lace up your shoes, put your smiles on and be the welcoming face our runners will speak of for years to come!

 

If you have one of the following items that we could use during the event, we would be forever grateful:

ATV

Golf Cart

Little Red Wagon

 

Thank you!

Race Set Up (8) – 2:00 pm to 5:00 pm

This opportunity includes everything to set up the race – aid stations, course lighting, check in, start line, finish line, refuel station at the finish line, after-race celebration.  Volunteers will also be asked to assist Vendors and the Photographer as necessary.

Packet Pick-Up (10) – 3:00 pm to 8:00 pm

At packet pick up, runners check in for the race and are issued their running bib and swag bag.  If the runner purchased a shirt or other merchandise, it is given to them at this time.  Packet Pick Up is the beginning of the runner’s experience with us.  It is important that they feel welcomed and valued and their experience at this first stage will determine their impression for the rest of the event. 

  • Can be broken into two shifts of 2 ½ hours each:
    • 3:00 pm to 5:30 pm
    • 5:30 pm to 8:00 pm

ID Check (3) – 3:30 pm to 7:45 pm and 9:00 pm to 10:00 pm

Visually check IDs for legal drinking age.  If the participant is not drinking, no ID Check is necessary.

Merchandise Station (5) – 4:00 pm to 11:00 pm

This station exists to allow participants and their friends and family to purchase additional Moonlight Miles gear, purchase additional meal tickets for friends and family and to make donations to our Charity Partner, Cheryll Paull Breast Cancer Support Fund.

  • Can be broken into shifts

Aid Stations (Minimum of 4 volunteers or a Group)

Aid Stations are one of the most important aspects of a race.  At an aid station, runners are provided with hydration (water or electrolyte drink) and fuel that gives them the energy to complete the race.  Along with hydration and fuel, Volunteers at Aid Stations provide energy, encouragement and excitement to the runners as they pass by.  Often the energy displayed by the Volunteers at an Aid Station will be the push that a runner needs to continue on.  So at an Aid Station, it is very important for the Volunteers to not only be aware of the the course and the runners on it, but to have an insane amount of energy to push them on to the finish line.  Aid stations are also safety eyes out on the course – the workers can assist runners in distress, notify race directors of any concerns and provide minor first aid to runners as needed.  Due to the “loop” nature of the course, the aid stations are used multiple times and therefore must be manned from the start of the race until the last runner passes the aid station for the last time.  Aid stations are spaced a mile apart to ensure safety of the runners at night.

A group or organization would be a perfect fit for Aid Station support.

  1. Aid Station #1: at the intersection of 31 Road and the course

                                                   i.      8:00 pm to 12:00 pm

                                                 ii.      This aid station is used twice for the 10k runners and four times for the half marathon runners

                                                iii.      This aid station is a little less than 1 mile from the start line

  1. Aid Station #2: at the intersection of 30 Road and the course

                                                   i.      8:00 pm to 12:00 pm

                                                 ii.      This aid station is used twice for the 10k runners and four times for the half marathon runners

                                                iii.      This aid station is 2 miles from the start and 1 mile from aid station #1

  1. Aid Station #3: at the course turn-around point at 29 Road

                                                   i.      8:30 pm to 11:30 pm (estimated)

                                                 ii.      This aid station is used once for the 10k runners and twice for the half marathon runners

                                                iii.      This aid station is 3 miles from the start

Course Marshall (6) – 8:00 pm to 12:00 pm

Course Marshalls monitor the course for injured runners, off-course runners and any hazards that might be on the course.  Course Marshalls serve as the communication between aid stations and the finish area to ensure each aid station has enough supplies for the participants.  Course Marshalls also provide basic first aid as necessary.  

 

Course Marshalls will need to provide their own bicycle and wear a safety vest and head lamp (along with any other glow items they see fit).  It is preferred that the bicycle be outfitted with a headlight and a tail light to ensure visibility to all out on the course.

Timing Assistance (6) – 8:00 pm to 12:00 pm

Moonlight Miles is manually timed which means, assistance is needed in ensuring each runner’s time is accurately recorded. 

  • Can be broken into shifts of 2 hours
  • Positions include – calling out times, recording times, calling out bib numbers, pulling timing tag from bibs

Drop Bag Attendant (4) – 7:30 pm to 12:00 pm

Can be broken into 2 shifts of 2 people each.  The Drop Bag Attendants monitor and keep secure an area where participants “drop” their bags that may have clothing or other necessities that they will need during or immediately after the race.

Finish Line Medals/Pint Glasses (6) – 8:30 pm to 12:00 pm

As runners cross the finish line, provide them with their finisher award – either a medal (half marathon) or pint glass (10k)

Finish Line Refuel Station (4) – 8:30 pm to 12:30 pm

This station provides immediate refreshment for runners.  Monitor the area, restock as necessary, assist runners as necessary.  Ensure only participants take finish line food.

After Party Celebration (8) – 9:00 pm to 12:45 pm

Assist with providing the after party food and drink; monitor the bbq pits to ensure fire safety; cook Brats and Dogs over a charcoal grill (2 positions); assist with S’mores ingredients.

After Race Tear Down (6) 11:45 pm – 1:00 am

Trash removal; ensure bbq pits are completely out; put away items; collect lost and found.

Event Location

361 32 Rd, Grand Junction, CO 81504, United States

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