Crush Wine Run
Volunteer Program Position Descriptions
Minimum age for volunteers is 16 for this event.
The Crush Wine Run is a unique event with unique Volunteer needs. Volunteer roles are listed below followed by a description of duties and general information. Although some events may require each position be filled, most events run smoothly with 200 Volunteers. As the event planning takes shape, staff will confirm the number of Volunteers required, along with the roles to be filled based on venue, route, City/Fire/PD, and specific event needs.
Packet Pick Up: Volunteers will pre-check-in runners, select and distribute t-shirts and bibs to runners. Volunteers will also assist runners in late registration during packet pick up on Saturday and Thursday and field general questions regarding the event – Start Time, Parking, Route, etc. Each packet pick up usually requires 10-12 Volunteers.
Load In: Friday, October 19th, from 4pm until 8pm. 12 Volunteers are needed to help with the initial load in and set up of equipment for the race. Lifting heavy equipment - speakers, generators, tents, staging, etc. - can be expected. Assembly and/or construction of tents, stage, tables, chairs, and signage is also common.
Setup-Take Down: Event Set-Up and Breakdown generally requires 10-12 capable Volunteers on race morning to assist the Crush Wine Run team before and after the event. Lifting heavy equipment – speakers, generators, tents, staging, setting up arch, etc. – can be expected. Assembly and/or construction and breakdown of tents, stage, tables, chairs, signage is also common. Shift times are approximately 6:00am to 8:00am and 10:30am to 12:00pm.
Parking: Total number Volunteers required for this event is 10-15. Assist in directing traffic to exits, entry points, parking, and ensuring runner safety. 6am-8am.
Race Day Registration and Packet Pick Up: Volunteers to Check-In runners, assist with day-of registrations, direct other Volunteers to distribute correct size packet and race packs. Once Registration closes, Registration Volunteers move to the Finish Line to assist as needed at the end of the run. 6am-8:30am.
Bike Lead and Sweep: Three volunteers are needed. Each volunteer will be assigned to one distance and will lead the runners through the course. These volunteers must be confident cyclists who can maintain a speed of at least 14mph for 7 miles. After leading the runners out, the cyclists will need to ride the course again to be sure all runners and walkers have made it back to the finish line safely. Exact details will be provided on race morning. 7:30am-10:30am.
Water Station: Three water-aid stations on the course, and each station requires 10-12 volunteers. They will need to report to the volunteer tent at 6:30am and will be escorted out onto the course by 7am to set up their water station. Responsibilites are setting up their water station tables with water, Gatorade, etc. Exact directions will be provided on race morning.
Course Set Up and Breakdown: Four volunteers are needed to assist the Crush team with course set up and breakdown. Hours are 5:00am to 8:00am and 10:00am until 11:00am. You will work closely with a member of our team.
Course Monitors: These volunteers will be taken to strategic locations on the course to be sure runners stay on course and make the correct turns where needed. You will cheer on the runners and walkers. 15 volunteers needed for this position. 6am-10am.
Finish Line: Volunteers will prepare post race refreshments (slicing fruit and bagels, etc.) for the runners and hand out food at the finish line. Some of these volunteers will assist with crowd control and timing at the finish line. Volunteers needed at the finish line for this event is 15-20. 8am-10:30am.
Floater: If you are flexible and can adapt to any volunteer role needed on race morning, please sign up for this position. 15 Volunteers needed.
Wine Garden: You will assist with wine distributors to hand out glasses, place wristbands and help as needed. You will also maintain the fence line of the wine garden to be sure everyone inside has a wristband.
Awards: Helping to distribute awards to the top 3 finishers in each age group.
Medals: Hand out medals to all 3K 5K and 10K finishers.