Volunteer for this event
Thank you so much for volunteering your time at the 2019 Crystal Lake Aquathon. This is the THIRD ANNUAL event would not be happening without you! As a thank you for donating your time and talent, all volunteers will receive:
- Volunteer t-shirt (White Aquathon logo on front and sponsor logos will be on the back) **PLEASE NOTE - these shirts are fitted. It is recommended you order 1-2 sizes larger depending on how tight you like your shirt. YOU WILL NOT be able to exchange shirt sizes.
- Meal and Beer Ticket for the After Party with a grazing table from Fork It Foods (non-alchoholic for those under 21 years of age; all alcoholic drinks will require a valid photo ID)
You have your choice of stations so feel free to sign up with your friends or family together! Please wear comfortable shoes and capris/shorts. You will also be required to sign the volunteer waiver during your registration process. You will be receiving email communication prior to the event and on race day you will receive a packed with more information about your station and FAQs regarding the race. All communication on the day-of will be through an phone application called Group Me. Please remember that you are not able to exchange t-shirt sizes so please order 1-2 sizes larger if you prefer your shirts looser.
Do not hesitate to email Shawn at firstname.lastname@example.org with any questions.
Thank you again for being a part of this event!
Volunteers are asked to arrive by 6:30am unless you are part of volunteer check-in, participant check-in, or parking – those volunteers are super duper special and have to arrive by 5:30am. The race will be completed by 10:00 am.
There will be a meeting at 7:00am on race day to make sure you all understand the course, your job duties, and answer any questions that you may have at that time. If you have questions in the meantime, please don’t hesitate to email Shawn at email@example.com.
- Course Guide – You will be guiding runners to keep them on course as well as giving them encouragement as they run by you! We will have sunscreen for you but this is a great place to work on your summer tan!
- Spectator Support – You will be helping to keep spectators off the course to make room for the runners. You may have to answer questions regarding location of bathrooms, where the finish line is located, etc.
- Water Station – You will be filling up cups of water to hand to the runners and encouraging them as they run by you!
- Station #1 – on the beach; this is mostly for the 2-mile swimmers as they complete their race; you will also be handing out medals to the 2 Mile Swimmers
- Station #2 – west side of the park
- Station #3 – east side of the park
- Starting Line Coordinator – This is to help make sure swimmers have their timing chips securely attached, are marked with their racer number, and to answer any questions they may have prior to the start of their race.
- Gear Check – Help the 2 mile swimmers check-in their gear and monitor these personal items until the swimmers complete their 2 miles. Racers are so happy to have you there to protect their goodies!
- Transition Area Monitor – Job duties include setting up the transition area with flags to mark each racer’s spot, directing racers to their spot, packaging up the personal items left by the racers, filling baby pools with water to help racers clean their feet as they move from the beach to put on their running shoes, and assisting any relay teams pass their timing chip from the swimmer to the runner. You will assist in transporting the items to the finish line at the Quarry. Once at the Quarry, you will help racers retrieve their items and keep this area organized.
- Sponsor Support – This station will be directed by Chris Winters, our Sponsorship Coordinator. He will request you help sponsors unload their cars, transfer any of their marketing materials from the start to the finish line and assist with sponsors with getting food, drinks, etc. Chris is super nice so anyone who gets to work with him is lucky!
- Clean Up – Beach Area/Buoy Pick Up – Making sure all items are off the beach, collecting lost items, assisting the transition area team with getting racer bags to the finish line, cleaning up any garbage, etc. You will also then be transported by boat by the Three Oaks staff to remove the buoys form the water, deflate them, and remove them from the cinder blocks. You will be required to wear a life jacket while on the boat. These items will be transported to the sidewalk.
- Parking Directors/Course Guides – These people have double duty because they are wonderful and don’t mind being tough when directing people to park in the correct spot. They are also wonderful because they have to keep the racers safe as they run through traffic areas by either directing traffic or guiding the runners where to go! (These good souls will be asked to arrive around 5:30 am)
- Floater – This is perfect for people who don’t mind jumping in wherever help is needed! There will be lots of last minute requests for these people so wear your running shoes!
Volunteer Check In/Finish Line Food Control – You will be responsible for directing volunteers to their breakfast/coffee, bug spray/sunscreen, handing them a labeled packet (which will include a food band), showing them their assigned position, reminding them of the 7:00 am meeting. (Volunteers love this person!!) After the race begins, you will transition to the finish line to assist with over-seeing the finish line food and assisting Fork It Food with set-up of the food line. You will be responsible for checking the wrist bands of the racers and volunteers as they enter the food line.
- Registration Table – Day of Pick Up – You will be joyfully greeting racers who haven’t received their swag yet. You will be giving them their swag and then directing them to the check in table (yes – they will have to stand in your line and then the check-in line so they may complain but it’s the only way to ensure we have everyone accounted for).
- Registration Table – Racer Check-In/Finish Line Assistance – You will be giving the racers their timing chip and marking that they arrived on a special spreadsheet that will then be used to make sure everyone is accounted for in/out of the water. You will also direct the racers to the body marking station and possibly answering any questions they have. Once the race starts, you will then transition to the finish line. When here, you will help remove timing chips from the runners, direct them to food, beer, and yoga! (Say beer and you may even get a hug!) You will also help keep the beach area clean.
- Swimmer Counter – Sprint Distance/2 Mile Racers and Olympic Distance - This job is super duper important! You will be making sure all swimmers are accounted for as they enter and exit the water. You will have a spreadsheet with the racer’s number and name. You will have a radio operator standing with you to communicate with the fire department and emergency command center.
- Body Markings – Using special marking pens, you will be writing the racer’s bib number on their arm and on the back of their calf.
- Beach Announcer – Who likes talking??! This job requires that you have a personality, loud voice, and like to make small talk, remind spectators of the sponsors, and announce the swimmers as they come in (you will be provided with a spreadsheet with the swimmer’s name, number, and city to help you!) You get to start a little later too - you will need to arrive at 8:00 am
- 50/50 Ticket Sales and Raffle Ticket Sales – This job is perfect for anyone who doesn’t mind asking for money! All money raised from these two goes to support Girls on the Run!
Course Guide Positions