RULES & REGULATIONS
COSPLAY 5KM FUN RUN 2023 (‘Event’) is organised by EC PIXELS (‘the Organiser’).
This Event is open to all residing in Malaysia.
Any disputes arising from participation in the COSPLAY 5KM FUN RUN 2023 shall be referred to Arbitration to be conducted in Malaysia within the Laws of Malaysia.
Age qualification is taken as in year of birth
Participants shall agree to participate this Event at his/her own free will.
Participants shall abide by the Event Terms & Conditions set forth by the Organiser.
Participants confirmed that all information submitted during registration is complete and accurate.
Participants below age 18 must obtain consent from their parents/guardian before signing up for the Event.
Upon confirmation of participation, change to the category or other details will not be entertained. Any change of category requires a new registration
The Organiser reserves the right to close entries before deadline without any notice or when the quota of a race / start is full.
Participants must deem fit to participate in this Event. The Organiser shall not be liable for any accident or mishap which arises as a result of non-disclosure of medical conditions by the participants.
Once the participant’s registration has been duly processed, there will be NO refund for participants who do not eventually take part in the Event for whatever reason.
Race entry is non-transferable to unregistered runners. Those who are discovered to participate with an unauthorized race number will be disqualified.
The Organiser reserves the right to limit, accept or reject any entries without prior notice and reasons.
Change in sizes of the race event tee during collection is strictly NOT ALLOWED. Participants must adhere to the race event tee sizes that they have registered for.
Participants are required to submit their results via website/email.
The Organiser reserves the right to limit, accept or reject any entries without prior notice and reasons.
By signing up and providing any information, personal or otherwise, in order to gain access to and to participate in the Event or any activity(ies) relating to the Event, the participant is deemed to have given expressed permission to the Organiser, Event Manager and the Event Sponsors to use such personal information for marketing, statistical and planning purposes.
The Organiser reserves the right to contact the participants from time to time by any means. Any notice sent to the email address provided by the participant during registration shall be deemed as received by the participants. If a participant provides any information that is untrue, inaccurate, not current or incomplete or the Organiser has grounds to suspect that such information is untrue, inaccurate, not current or incomplete, the Organiser may suspend or terminate the participant's registration. There will be no fee refund upon such suspension or termination of the participant's registration.
The Organiser reserves the right to modify or substitute any of these terms and conditions of the Event from time to time as it deems fit. If there is ambiguity in any of the provisions, the Organiser shall be the authority to interpret and in so doing, the Organiser will take into account the interests of all the affected participants.
The Organiser reserves the right to change the Event Date and/or time of the Event or cancel the Event at any time without prior notice to the participants, in which case the Organiser will make reasonable effort to inform the participants prior to the Event Date. If the Event has to be cancelled, there shall be no refundunless the Organiser deems fit to give a refund. If the event Date and/or time are changed, there shall be no fee refund to any participant who is unable to participate in the revised date and/or time unless the Organiser deems fit to give a refund. The Organiser shall not be liable for any loss or inconvenience caused.
Participants must run on the designated path for the entire route. Failure to do so will result in disqualification.
Sweeper vehicles will be mobilized to pick up participants after cut-off time for each category. Participants are encouraged to board the sweeper vehicles.
Whilst every reasonable precaution will be taken by the Organiser to ensure participants' safety, participants partake in this event at their own risks and the Organiser, their sponsors and their appointed officials shall not be liable for any death or injury, loss or damage, suffered or otherwise and howsoever arising.
The Organiser reserves the right to delay the commencement of the race in the event of inclement weather or any form of acts of God. Should the mentioned persist after the delay, deemed to be unsafe or impossible to proceed, the Organiser reserves the right to cancel the race without any refunds of fees or donations paid unless the Organiser have considerations to give a refund and The Organiser shall not be held liable for any loss or inconvenience caused.
All entitlement’s colour, design and material are subject to change without notice.
The Organiser and Event's sponsors reserve the right to use any photographs (including those of participants), motion pictures, recordings, or any other media records of the Event, for any legitimate purpose as it deems appropriate, including but not limited to advertising and publicity purposes and also for the purposes of announcing the winners in all types of media. By registering for the Event, participants hereby consent to publication or display of their details, including personal details and photographs.
The Organiser shall not be responsible for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction, unauthorized access to, or alteration of, user or member communications, or any problems or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of e- mail or players on account of technical problems or traffic congestion on the internet and/or the Event's Official Website.
All transactions are in Ringgit Malaysia (MYR).
