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Earth Day Trail Run

10k & 5k | Seal Bay, Comox Valley, BC

IMPORTANT - Please read carefully before you register!

Updated March 29, 2024

POLICY UPDATES

Policies may be updated at any time without notice. Any significant changes in the following policies that occur after registration will be communicated via email to participants.

REFUNDS/CANCELLATIONS

  1. Pregnancy - Congrats! Full refunds will be provided with a doctor's note, simple :)
  2. We do not provide refunds, deferrals or credits for any other reason. Please consider your entry a donation to our cause, thank you :)
  3. A refund program by RaceRoster is offered as an add-on during registration. This is a 3rd party service which we do not administer - it is up to you to read the details to ensure the coverage is appropriate for you. For more information, visit https://support.raceroster.com/hc/en-us/articles/4410757657876-Managing-My-Race-Roster-Registration-Refund-Protection
  4. If the race is cancelled for any reason beyond our control, more than 30 days before the start, runners will be partially refunded the entry fees. The amount of the refund will be decided to allow our organization to deal with the irremediable expenses incurred as of the date of the cancellation. If a race is cancelled less than 30 days before the start or if the race in progress is interrupted, for any reason beyond the control of Perseverance Adventure Club, entry fees will not be refunded.

Thank you for your understanding, respect for and cooperation with our race policies. Have a great race!

We are a small operation - Emails or DM's regarding refunds/cancellations will not be responded to.

TRANSFERS

Please sign up for the race event that you can complete. If you would like to transfer, you can do so as long as registration is still open. There is a fee for transfers and you will not be provided a refund if you transfer to an event that is a lower cost.

To complete a transfer, select the 'transfer' button on the main page or go here: https://raceroster.com/events/2024/87389/earth-day-trail-run/new-transfer-request?ref=sidebar

WAITLISTS

We do not have the capacity to manage waitlists. Our permits and insurance have limitations to the number of racers we can have in the race, we are sorry you missed it. We are however always looking for awesome volunteers! You can register as a Volunteer through RaceRoster, thank you :)

BIB PICK-UP

Adult participants MUST show ID to pick up their bib, even on the optional pickup day before the race. Anyone found wearing someone else's bib on the course will be disqualified and banned from future events. Due to safety issues, insurance, permit requirements and volunteer time spent trying to figure out problems associated with the act of swapping bibs, we have zero tolerance for this whatsoever.

SUPER IMPORTANT POLICIES

Safety is our top priority, and these policies are in place to protect you, fellow racers, and volunteers. Please respect that we have insurance coverage for registered participants only and these policies are strictly enforced. All of these policies are for safety reasons.

Breaking any of these policies will result in a ban from future Perseverance Adventure Club Races:

  1. REGISTERED PARTICIPANTS ONLY - Only registered in-person racers may be on the course during the race and if you are found racing the course without valid registration, you will be banned from future events. We have zero tolerance for this.
  2. WAIVER - All participants must complete an online waiver when registering. A completed waiver must be signed prior to participating – no exceptions.
  3. SWAPPING - No swapping bibs. If you are caught breaking this rule you will be disqualified and banned from future events.
  4. CAN NOT COMPLETE - If you cannot complete the course for ANY reason, you MUST notify one of our Course Marshals or Finish Line crew. We don’t want to send Search and Rescue out to find you if you have gone home and are having a nap :) Just let us know, please. Thank you! Medical staff and Race Directors have the authority to remove any racer if they deem it unsafe for the runner to continue.

OTHER VERY IMPORTANT POLICIES

  1. CUTOFF TIMES -
    1. 10k Trail Run - We ask that you complete the 10k in less than 90 minutes. If you are not confident of completing it within that time, please register for the 5k.
    2. 5k Trail Run - We ask that you complete the 5k in less than 60 minutes. If you are not confident of completing it within that time, please consider being part of our event by volunteering.
    3. We do not have official cut-off times but please use the time limits above as a guideline before you register.
  2. DOGS/STROLLERS - No dogs or strollers permitted.
  3. HEADPHONES - No headphones please, a single earbud only is permitted. You need to hear the people around you for safety.
  4. COURSE MAPS - Courses will be well marked, but you should familiarize yourself with the course in advance for safety and help you crush your time! Visit the Race Course Info for maps: https://raceroster.com/events/2024/87389/earth-day-trail-run/page/race-course-info.
  5. FIRST AID - We will have first aid at Race Central.
    1. If you come across an injured racer on the course that requires assistance, please stay with them until medical attention arrives. The first racer is asked to remain with the injured participant if they need medical attention. The next racer is asked to report the incident to the next volunteer (marshall/aid station) so medical assistance can be sent. If you remain or assist an injured racer, you will have your race entry refunded as well as a complimentary entry next year as a thank you for supporting your fellow race community. Please inform us if you are a participant that takes this action, thank you.
  6. CHILDREN ON COURSE - Parents are fully responsible for their children's safety and should remain with them at all times.
  7. STAY ON THE TRAIL - You are a trail runner, be prepared to run through challenging terrain. Please do not take shortcuts and sidestep puddles as this may damage the surrounding foliage. Any racers cutting corners or taking shortcuts will be disqualified.
  8. WATER/AID STATIONS – This is a self-supported race with no aid station. Anything you require, you must bring with you. Racers receiving assistance from outside the designated area will be disqualified. Racers may not store supplies of any kind along the course.
  9. OFF COURSE - We do our best at flagging, but sometimes you can still find yourself drifting off course. If that happens, you must return to the exact spot where you went off course regardless of the distance travelled. Failure to go back to the exact point you went off course will result in a DNF.
  10. LITTERING - Do not litter on the course. Racers found littering will be disqualified from the race.
  11. ADVERTISING - Out of respect to our sponsor partners who have generously contributed to our event, we ask that advertising of any kind be approved in advance. This includes but is not limited to tents, banners, flags, vehicles, giveaways, or any other sort of business advertising.
  12. NO SMOKING ALLOWED – Smoking of any kind is not permitted at the race venue or on the course.
  13. RACE BIBS – Bibs must be visible on the front of the racer at all times.

REQUIRED GEAR

We have no gear requirements for this race.

RECOMMENDED GEAR

We are a cup-free event, so if you would like to enjoy beverages, please bring a cup.

VOLUNTEERS

Remember, that this race is run by volunteers. Please be respectful - everyone is doing their best to come together for the common goal of celebrating Earth Day. Have fun. High-five. Smile!

RACE DIRECTORS

The Race Director has the final say in all matters and any issues that arise that are not outlined are to be resolved by the Race Director. The Race Director may need to make up a rule on the spot for any reason.