Rules & Regulations
ORGANISER & ELIGIBILITY
1.This MERDEKA RUN AND RIDE 68 YEARS OF GLORY[“Event”] is organised by G FIVE EVENTS SOLUTIONS[“the Organiser”], is open to all Malaysia residents (Malaysian and non-Malaysian who permitted and with valid residency in Malaysia).2.This event is open for all ages.
EVENT
3.This Event will be organise as details below;[a]RACE Kit Collection : 29-30 August 2025, [b]Event Day: 31 August 2025, Persiaran Flora, Cyber
The Organiser reserves the right to postpone or cancel the Event at any time.
RUN KIT COLLECTION (RKC) 4.1. All registered participants are to collect their run kit which include the Bib, T-Shirt and other packs as announced / stated officially in the registration portal. Date and venue will be announced in our Official Page. 4.2. Run kit will NOT be issued to the participants after the designated collection period. 4.3. For collection, please bring along the confirmation slip or NRIC/Passport for verification purposes. 4.4. The Organiser reserves the right to refuse participants without the required documents from collecting their run kit. 4.5. If participants are unable to collect their Race Kit in person, they may authorize a representative to collect on behalf. 4.6. Participant can opt in for delivery. The delivery will be done before the kit collection day.4.7 Important Notes
a)Appointed representative can collect up to a maximum of ten (10) run kits including their own, should they be a registered runnerb)Strictly NO changes in T-Shirt sizes will be allowedc)NO late collection will be entertainedd)Run Kit CANNOT be collected at the Event venuee)Run Kit NOT collected after collection period will be deemed as unwanted and the Organiser may dispose or re-distribute them accordingly
DESCRIPTION FOR CATEGORIES.
5.This event is open for age 5 and above.
6.By signing up for and providing any information, personal or otherwise, in order togain access to the Event or any activity(ies) involving the Organiser and the Event
sponsors (if any), the individual (“Participant”) is deemed to have agreed to the following:
[a]The Personal Data of the Participant shall be used by the Organiser for the purposesof sending communication materials to the Participant, including but not limited to,direct mailers, emails, Short Messaging Service and/or telephone calls.
[b]The Organiser may engage the services of third parties to process the Participant’sPersonal Data. All such third parties are contractually obliged not to use theParticipant’s Personal Data for any other purpose, other than as specified herein.
[c]The Participant has the right, at any time, to:
[i]withdraw his/her consent for the use of the Personal Data;
[ii]to request for any correction/update of his/her Personal Data Not 3rd Party;
[iii]raise any general queries regarding the use of his/her Personal Data;
by contacting the Organiser at the email: g5events.solutions@gmail.com (“Official Email”). LIABILITY & RESPONSIBILITY
7.The Organiser shall take all reasonable precautions to keep the Participant’sPersonal Data secure and similarly require any third-party data processors to do thesame.
8.The Organiser shall ensure that all Personal Data is destroyed or permanentlydeleted if no longer required for the purposes for which it was to be processed.
9.The Organiser may release the Participant’s Personal Data, if required to do so byapplicable law or governmental regulation or by any competent body or authority.
10.The Organiser declares by virtue of being the Organiser, they may engage servicesof third parties at any point of time as deemed fit.
11.Participants must be certified fit to participate in this Event. The Organiser shall notbe liable for any accident or mishap which arises as a result of non-disclosure ofmedical conditions by the Participants.
12.The Organiser reserves the right to modify or substitute any of these rules andregulations of the Event from time to time as they deem fit. If there is ambiguity in anyof the provisions, the Organiser shall be the authority to interpret and in so doing, theOrganiser will take into account the interests of all affected Participant.
13.The completion and the submission of the online registration form confirm theParticipant's agreement to abide by the relevant rules and regulations of theOrganiser. The Event’s registration will be confirmed via the confirmation slip(“Confirmation Slip”), which will be sent to the email address registered with theOrganiser. The participant shall inform the Organiser via Official Email if the participantdoes not receive the Confirmation Slip or is unable to download the Confirmation Slipfrom the Event’s Official Website. If there is discrepancy in the Confirmation Slip, theParticipant is to report such discrepancy to the Organiser within five (5) working days.
14.The Confirmation Slip is the only valid proof of confirmed registration and to beused for the participants’ entitlements.
15.Participant agrees to provide true, accurate, current and complete informationabout the Participant. The Organiser may contact the Participant from time to time
by email. Any notice sent to the email address registered with the Organiser shall be deemed as received by the Participant. If the Participant provides any information that is untrue, inaccurate, not current or incomplete, or the Organiser has grounds to suspect that such information is untrue, inaccurate, not current or incomplete, the Organiser may suspend or terminate the Participant's registration and refuse any and all current or future use of the Event's Official Website (or any parts thereof).
16.Once Participants’ registration has been duly processed, there will be NO REFUNDFEE for Participant who does not eventually take part in the Event for whatever reason.
17.The Organiser will not entertain nor be in any way responsible for any disputesarising from incomplete or inaccurate entry details in the registration form.
18.Participant is strictly prohibited from transferring their Event entries to another partyor change Event categories after their registrations are confirmed.
19.The Organiser reserves the right to change the Date, venue or to cancel the Eventat any time without prior notice to the Participant, in which case the Organiser willmake effort to inform the Participant prior to the Date. If the Event has to becancelled, there shall be NO refund of fees and the Organiser shall not be liable forany other loss or inconvenience caused. Any updates on the Event including anychanges to the Terms & Conditions will be posted on the Event’s Official Website. It isthe responsibility of the Participants to keep abreast with such updates and changes.The Organiser shall not be liable for any loss or inconveniences caused.
20.There will be no refund of registration fees, if the Event is cancelled for reason offorce majeure i.e. due to occurrence of incidents that are beyond the control of theOrganiser (including but not limited to haze, flood, pandemic, endemic, storm, rain,inclement weather, wind, act of God, terrorism or other conditions) and which in theOrganiser’s opinion, renders it impossible or unsafe to hold the Event.
21.The Organiser reserves the right to limit and/or refuse entry without giving anyreason and notice whatsoever.
22.The Organiser reserves the right to cancel and/or add any Event category withoutgiving any reasons whatsoever as well as provide prior notice to the Participant.
23.The Organiser shall not be liable for any loss and/or inconvenience caused duringyour walk/run.
24.Whilst every reasonable precaution will be taken by the Organiser to ensure theParticipants' safety, Participant run at their own risk and the Organiser will not beresponsible or held liable for any injury or death, damage or loss of property, whetherpersonal or otherwise, suffered or caused, howsoever arising from training for, duringparticipation, or after participation in the Event. Participant is strongly advised to gofor a medical examination and/or consult their medical practitioner prior toregistration and before the Event.
25.Please ensure to track your health record prior to Event Day.
26.The Organiser reserves the right to use any photographs (including those ofParticipant), motion pictures, recordings, or any other media records of the Event, for
any legitimate purpose including commercial advertising and distribution to the Organiser.
27.Start and finish timing are based on the category you sign up.
ENTITLEMENTS
28.All Participants will receive Event T-Shirt, Event BIB and Light Refreshment as statedas per Term and Condition, and on Event Portal Registration based on the categoryhis/her registered.
29.Once you have agreed to the Disclaimer and Waiver electronically, youacknowledged that you have read and understood the information presented to youas part of the registration process.
30.You accept and agree that the Event carry certain inherent dangers and riskswhich may or may not be readily foreseeable, including without limitation to personalinjury, property damage including death.
31.In consideration of allowing the below undersigned participant or participants(here on known as “Participant”) to complete or participate in any way in the aboveevent and/or activities registered through this website, for himself/herself, his/herpersonal representatives, agrees as follows:
[a]The Participant fully and forever releases from all liability, including negligence, theevent organizer, online registration company, sub-contractors, all municipal agencieswhose property or personnel are used, all Sponsoring and Co-Sponsoring companiesor individuals related to the Event, and their respective employees, agents, volunteersand affiliates, INCLUDING NEGLIGENT RESCUE OPERATIONS and is intended to be asbroad and inclusive as is permitted by the Malaysia law in which the Event isconducted. (hereforth collectively refers to “Releases”).
[b]The Participant waives the ultimate right to sue the Releases for any and all claims,demands, losses or damages of the Participant on account of any injury, including,but not limited to the death or injury of the Participant or damage to property, all ofwhich is caused or alleged to be caused in whole or in part by the negligence of theReleases or otherwise.
[c]The Participant warrants that he/she is in good physical condition and havesufficient preparations and is able to safely participate in the Event. The Participant isfully aware of the risks and hazards inherent in participating in the Event, including thepossibilities of serious physical trauma, injury or death.
[d]The Participant grants to the Organiser to the use of Participant’s name andphotographs in broadcasts, newspapers, magazines, brochures, internet website, andother media without compensation or prior notice.
[e]The Participant agrees to accept promotional materials/items from the Organiser.
[f]The Participant acknowledges that the entry fee and the transaction cost (if any)of the Event, is non-refundable, non-transferable and non-deferrable.
[g]The Participant acknowledges that the Organiser of the Event has the right to alter,change, cancel and/or postpone the Event as a result of circumstances that woulddirect affect or impact the Event which is or beyond control.
