RULES & REGULATIONS
ORGANISER & ELIGIBILITY
- END POLIO BALLOON RUN 2025 [“Event”] is co-organised by Jabatan Belia dan Sukan WPKL and Rotary Club of HartaMas [“the Organiser”], with technical by Pure Events [“the Technical Organiser”], and supported by Kita Pelari Malaysia and Dewan Bandaraya Kuala Lumpur the Car-Free Morning is open to all residents of Malaysia (Malaysian citizens and non-citizens with valid residency), aged 5 years and above.
- The Event is open to individuals aged 5 and above.
EVENT
- The Event will be organised as per the details below:
[a] Run Kit Collection:
🗓 22 Nov 2025, 11:00 AM – 6:00 PM
📍 Decathlon NU Sentral, KL Sentral, Kuala Lumpur
[b] Event Day:
🕖 7:00 AM, 23 Nov 2025 – Dataran DBKL
The Organiser reserves the right to postpone or cancel the Event at any time.
RUN KIT COLLECTION (RKC)
4.1 All registered participants must collect their run kit, which includes the Bib, T-shirt, and other items as announced on the official registration portal.
4.2 Run kits will NOT be issued after the designated collection period.
4.3 Please bring your confirmation slip or NRIC/Passport for verification.
4.4 The Organiser reserves the right to refuse run kit collection to participants without the required documents.
4.5 Participants may authorise a representative to collect on their behalf.
4.6 Important Notes:
- (a) A representative may collect up to 10 run kits, including their own (if registered).
- (b) No T-shirt size changes are allowed.
- (c) No late collections will be entertained.
- (d) Run kits cannot be collected at the Event venue.
- (e) Run kits not collected during the designated period will be considered forfeited and may be disposed of or redistributed at the Organiser's discretion.
DESCRIPTION FOR CATEGORIES
- The Event is open to individuals aged 5 and above.
- By signing up and providing personal data, participants (“Participants”) agree to:
- (a) The use of their personal data by the Organiser for communications (e.g., emails, SMS, calls).
- (b) The engagement of third-party processors under strict confidentiality agreements.
- (c) The right to:
- (i) Withdraw consent;
- (ii) Request correction/updates (excluding third-party data);
- (iii) Raise queries via the official email: projects.rch25@gmail.com.
LIABILITY & RESPONSIBILITY
- The Organiser shall take all reasonable measures to protect personal data and require the same from any third-party processors.
- Personal data will be securely deleted when no longer needed.
- The Organiser may release personal data if required by law or regulation.
- The Organiser may engage third parties at their discretion.
- Participants must be medically fit. The Organiser is not liable for accidents due to undisclosed health conditions.
- The Organiser reserves the right to amend these rules as necessary. In case of ambiguity, the Organiser's interpretation shall prevail.
- Submission of the online registration form confirms the Participant's agreement to all rules. A confirmation slip (“Confirmation Slip”) will be sent via email. Participants must report issues within 5 working days.
- The Confirmation Slip is the only valid proof of registration.
- Participants must provide accurate and current information. The Organiser reserves the right to suspend or cancel registrations with inaccurate or incomplete details.
- No refunds will be provided for non-participation.
- The Organiser is not responsible for registration disputes due to incomplete information.
- Entry transfers or category changes are not allowed once registration is confirmed.
- The Organiser may change the event date, venue, or cancel the Event without prior notice. In such cases, no refunds will be issued.
- No refunds will be made in the event of cancellation due to force majeure (e.g., weather, pandemic, terrorism).
- The Organiser reserves the right to limit or refuse entry.
- The Organiser may cancel or add categories with or without prior notice.
- The Organiser is not liable for loss or inconvenience during the event.
- Participants take part at their own risk. The Organiser is not responsible for any injury, death, or property loss. Medical consultation before participation is strongly advised.
- Participants are encouraged to monitor their health prior to the Event.
- The Organiser may use any media (photos, videos, etc.) from the Event for promotional purposes without compensation.
- Start and finish times are based on the category selected.
ENTITLEMENTS
- All participants will receive:
- Event T-shirt
- Event Bib
- Light refreshments
As stated on the registration portal and according to the category registered.
- By agreeing to the Disclaimer and Waiver, Participants acknowledge they have read and understood all information provided during registration.
- Participants accept that the Event carries inherent risks, including injury, property damage, or death.
- By registering, Participants agree to the following:
- (a) Waive and release all parties involved (including Organiser, sponsors, volunteers, government bodies) from liability.
- (b) Waive the right to sue for any injury, death, or damage.
- (c) Confirm they are physically fit and prepared.
- (d) Allow the Organiser to use their name and image in media promotions.
- (e) Agree to receive promotional materials.
- (f) Understand that entry fees are non-refundable, non-transferable, and non-deferrable.
- (g) Acknowledge the Organiser’s right to alter, change, cancel, or postpone the Event as needed.
