Crater Rim Ultra 2026

2026 Crater Rim Ultra Entry Disclaimer

Race Insurance

We have partnered with Race Roster Enhanced Refund Protection Program and all participants who register for the Crater Rim Ultra will be given the option to take out refund protection during your online registration.
Those that opt for protection will be protected against unforeseen circumstances which include things such as accident, injury, illness, weather disruption and family emergencies.
All customer refund requests are managed and handled by Race Roster.
Please note the Race Roster Enhanced Refund Protection Program can only be added when you enter the event.

Please ensure you refer to the full policy and terms and conditions when you sign up.

Transfers

You can transfer your entry to another race distance, or another runner based on the following:

• All transfers must be completed by Wednesday 14 October 2026 at 6.00pm

• Transfers must be completed via your Race Roster account

• A $5 admin fee applies for any changes made

• If transferring to another person, you are responsible for directly contacting and arranging payment between the two of you as this is not completed within the Race Roster entry system.

• No additional refund is provided if you are looking at running a shorter distance.

• All transfers are subject to availability in the selected distance.

• No transfers will be carried over to the follow year’s event or beyond

2026 Crater Rim Ultra

Entry Disclaimer

1. Participant Responsibility

Participants are responsible for ensuring that:

• They have read and understood all event, course, and safety information

• They have appropriate fitness and experience for their chosen distance

• They have provided accurate personal, emergency, and medical information

• They are capable of completing their selected event safely

• They carry any personal medication or medical equipment they may require

• Their emergency contact and medical details are current and accurate.

• Their own physical and mental condition throughout the event and making appropriate decisions about their ability to continue safely

The organiser is not responsible for any delay, complication, or consequence arising from incorrect, incomplete, or outdated information provided by the participant.

2. Entry Deadlines & Cut-Off Times

• All entries must be completed by the published entry cut-off date and time for each event.

• Late entries will not be accepted unless explicitly stated by the organiser.

• Entry cut-off times are strictly enforced to allow for accurate safety planning, staffing, timing, and logistics.

3. Risk and Acknowledgement

• Trail running is an outdoor endurance activity that involves inherent risks, including uneven terrain, weather exposure, physical exertion, and potential injury.

• By entering, you acknowledge these risks and agree to participate at your own risk.

• You confirm that you are physically fit and have prepared adequately for the event.

• Participants acknowledge that access to medical assistance, aid stations, and rescue services may be limited or delayed due to terrain, weather conditions, and remote locations.

• Participation is entirely at the participant’s own risk.

4. Safety and Compliance

Participants must:

• Follow all instructions issued by event officials and marshals. These instructions are provided to assist participants; however, participants remain responsible for their own safety and decisions at all times

• Remain on marked courses. While all reasonable efforts are made to mark and manage the course, markings may be unclear, missing, or affected by weather, stock, or other conditions. Participants are responsible for maintaining awareness of the course at all times.

• Respect private land and property

• Display race numbers as directed

• Comply with all safety requirements

• Meet all published course cut-off times and accept withdrawal if deemed unable to continue safely

• Failure to comply may result in removal from the event and disqualification.

• Participants who withdraw, retire, or abandon the Event must notify the nearest marshal or event official as soon as reasonably practicable and must not leave the course without doing so.

• The organiser reserves the right to withdraw participants who fail to meet cut-off times or who are assessed as unable to continue safely.

• There may be public road crossings at the events. Participants must exercise their own judgment when crossing any road. While marshals may be present to assist with identifying crossing points, participants are responsible for assessing traffic conditions and ensuring it is safe to cross at all times.

5. Course Cut-Off Times

• Our events are designed to cater for a wide range of abilities, from first-time trail participants and walkers through to experienced runners competing for podium positions. All events operate under published cut-off times for safety, land access, and operational reasons. These limits are set at a pace that is achievable for most participants who are capable of walking the full distance on hilly terrain.

53km Crater Rim Ultra

12:15pm - Gebbies Pass checkpoint (20km approx.)

14:30pm - Ohinetahi Bush Carpark (30km approx.)

15:45pm – Sugarloaf Reserve Carpark (40km approx.)

16:30pm – Top of Rapaki Track (43km approx.)

18:15pm – Course Closure

30km Bellbird Buster

14:30pm - Ohinetahi Bush Carpark (8km approx.)

15:45pm – Sugarloaf Reserve Carpark (17.5km approx.)

16:30pm – Top of Rapaki Track (21km approx.)

18:15pm – Course Closure

22km Kiwi Challenge, 12km Rapaki Rumble, 6km Valley View

18:15pm – Course Closure

Cut-Off Time Discretion

• While the published cut-off times apply to all events, the Event Director and safety team reserve the right to exercise reasonable discretion in the enforcement of cut-offs.

• Consideration may be given to factors such as weather conditions, participant wellbeing, course safety, and proximity to the finish line.

• This discretion is not guaranteed and may be withdrawn at any time at the sole discretion of the Event Director in the interest of participant safety, landowner requirements, or event operations.

6. Equipment, Clothing, and Preparation

Participants are responsible for ensuring they carry and use appropriate equipment for their chosen event and prevailing conditions.

This includes:

• Carrying all compulsory gear specified by the organiser

• Using a suitable pack to carry required gear where applicable

• Wearing appropriate footwear for trail and off-road conditions

• Wearing suitable clothing for variable weather

• Carrying any personal medication (e.g. inhalers, EpiPens, insulin)

The organiser may conduct gear checks and may refuse participation to anyone who does not meet compulsory equipment requirements.

Participants may be prevented from starting or continuing if compulsory equipment requirements are not met.

Participants are responsible for ensuring they have the skills, fitness, and preparation required to safely complete the event and manage the conditions encountered on the course.

7. Course Changes and Event Modifications

The organiser reserves the right to modify courses, start times, distances, or formats where required for safety, environmental, or operational reasons.

Participants agree to take part in any amended event under these Terms and Conditions.

8. Withdrawal, Refunds, and Transfers

• All entries are subject to the published Transfer Policy.

• Participants are responsible for understanding and accepting this policy before entering.

• Participants must not transfer or give their race entry or bib to another person except through the official event transfer process. This is required for safety, identification, and emergency management purposes.

9. Liability and Indemnity

• To the fullest extent permitted by New Zealand law, I release, waive, and discharge the event organiser and owner including its directors, employees, contractors, volunteers, sponsors, affiliated partners, landowners, farm owners, farm managers, and property managers, from any and all claims, demands, actions, liabilities, losses, costs, or damages arising from my participation in the Event(s), including personal injury, illness, death, property loss or damage, or economic loss, except where liability cannot be excluded under New Zealand law.

• I agree to indemnify and hold harmless the above parties against any claim brought by or on behalf of me arising from my actions, negligence, or breach of these Terms.

• The organiser is not liable for any additional costs incurred by participants, including travel, accommodation, or equipment.

• I agree that in the case of event being cancelled due to extreme bad weather, at the Race Director’s discretion my entry fee will be non-refundable.

10. Photography, Media, and Promotion

The organiser may capture photographs, video, and audio recordings during events.

By entering, participants grant permission for this material to be used for promotional, marketing, and media purposes without compensation.

11. Behaviour and Sportsmanship

Participants must behave respectfully toward other competitors, volunteers, landowners, staff, and members of the public.

Unsafe, abusive, or unsporting behaviour may result in removal from the event without refund and exclusion from future events.

12. Privacy and Personal Information

Personal information is collected for event administration and communication.

Information will be managed in accordance with the Privacy Act 2020 and will not be shared without consent, except where required by law.

13. Force Majeure

The organiser is not liable for delays, modifications, or cancellations caused by circumstances beyond reasonable control, including severe weather, natural disasters, pandemics, or government restrictions.

14. Governing Law

These Terms and Conditions are governed by the laws of New Zealand, and any disputes are subject to the exclusive jurisdiction of New Zealand courts.

15. Agreement

By entering, you confirm that:

• You have read and understood these Terms and Conditions

• You agree to be bound by them

• You accept the risks associated with participation

• You agree to comply with all event rules, instructions, and safety requirements

• All results, placings, and series standings are determined by the organiser and are final

16. Private Land, Hazards, and Environmental Care

Some courses take place on privately owned working farmland that is not normally open to the public. Access is granted by landowners for event day only. Participants must not enter these properties outside of permitted event times.

Participants agree to respect the land, landowners, livestock, infrastructure, and equipment at all times.

a) Course Hazards

Participants acknowledge that hazards may be present, including but not limited to:

• Livestock and working farm animals

• Electric fences and barbed wire

• Farm machinery and vehicles

• Rocks, uneven ground, and loose surfaces

• Hidden holes and ground concealed by grass

• Slippery surfaces, mud, and wet terrain

• Animal byproduct and natural debris

• Bees,