IMPORTANT - Please read carefully before you register!
Updated April 6, 2023
POLICY UPDATES
Policies may be updated at any time without notice. Any significant changes in the following policies that occur after registration will be communicated via email.
REFUNDS/CANCELLATIONS
- Registered racers are eligible to receive a 50% refund of entry fees if they contact info@devilsladderultra.com to officially drop out before April 15 at midnight Pacific time. After April 15, please consider your entry a non-refundable donation to the non-profit recipients of the race. We are grateful for your generous contribution and appreciate your understanding that no refunds will be issued after April 15.
- Full refund insurance was offered as an add-on during registration on Race Roster. If you purchased this additional refund insurance, you can claim your refund via https://www.fanshield.net/world-map
- Pregnancy - Congrats! Full refunds will be provided with a doctor's note, simple :)
- If the race is cancelled for any reason beyond the control of Perseverance Adventure Club, more than 30 days before the start, runners will be partially refunded the entry fees. The amount of the refund will be decided as to allow the non-profit organization to deal with the irremediable expenses incurred as of the date of the cancellation. If a race is cancelled less than 30 days before the start or if the race in progress is interrupted, for any reason beyond the control of Perseverance Adventure Club, entry fees will not be refunded.
- No credits. No deferrals. No exceptions for injuries, undertraining, personal schedule conflicts, or anything else that is not detailed above.
Thank you for your understanding, respect for and cooperation with our race policies. Have a great race!
We are a small operation - Emails regarding refunds, deferrals, or transfers will not be responded to.
TRANSFERS
Racers are permitted to transfer to a shorter distance within the event subject to the following:
- The transfer request must be received by April 15 at midnight Pacific time
- The requested distance has capacity (there is a maximum number of racers permitted per race distance)
- If you decide to move down in distance, no credit or refund of the difference will be given
We are a small operation - Emails regarding refunds or transfers (after April 15) or deferrals will not be responded to.
WAITLISTS
We do not have the capacity to manage waitlists. Our permits and insurance have limitations to the number of racers we can have in the race, we are sorry you missed it. We are however always looking for awesome volunteers!
Volunteer - https://devilsladderultra.com/volunteer/
Signup for Race Updates - https://devilsladderultra.com/
BIB PICK-UP
Racers MUST show ID to pick up your bib. Anyone found wearing someone else's bib on the course will be disqualified and banned from future events.
SUPER IMPORTANT POLICIES
Safety is our top priority, and these policies are in place to protect you, fellow racers, and volunteers. Please respect that we have insurance coverage for registered participants only and these policies are strictly enforced. All of these policies are for safety reasons.
Breaking any of these policies will result in a ban from future Perseverance Adventure Club Races:
- REGISTERED PARTICIPANTS ONLY - Only registered in-person racers may be on the course during the race and if you are found racing the course without valid registration, you will be banned from future events.
- WAIVER - All participants must complete an online waiver when registering. A completed waiver must be signed prior to participating – no exceptions.
- SWAPPING - No swapping bibs. If you are caught breaking this rule you will be disqualified and banned from future events.
- CAN NOT COMPLETE - If you cannot complete the course for ANY reason, you MUST notify one of our Course Marshals or Finish Line crew. We don’t want to send Search and Rescue out to find you if you have gone home and are having a nap :) Just let us know, please. Thank you! Medical staff and Race Directors have the authority to remove any racer if they deem it unsafe for the runner to continue.
OTHER VERY IMPORTANT POLICIES
- CUTOFF TIMES - Cut-off times are strictly enforced, please check the course maps and elevation profiles to ensure you have the ability to meet the cut-offs. This is a running course. You must reach specific checkpoints prior to the cut-off times in order to continue the race. If you do not reach the cut-off by then, you will be directed to return to Village Park. More details on the cut-off times for each course can be found at devilsladderultra.com
- DOGS/STROLLERS - No dogs or strollers permitted.
- POLES – Trekking/running poles are not permitted for any course distance.
- HEADPHONES - No headphones please, a single earbud only is permitted. You need to hear the people around you for safety.
- COURSE MAPS - Courses will be well marked, but you should familiarize yourself with the course in advance for safety and help you crush your time! Visit our website for course maps.
- FIRST AID - Review the course maps for course marshals and first aid stations. Please visit our website for course maps. If you come across an injured fellow racer on the course, please stay with them until medical attention arrives. The first racer on the scene is to inform the next available racer on the scene to report the medical situation to the closest aid station or course marshal.
- YOUTH ON THE COURSE - Participants must be 19 years of age or older on race day. We will however accept racers under 19 years old with written signed parental consent and demonstrated trail running experience.
- BRIDGES - Walk all bridges! They are bouncy and slippery and must be walked. No running is permitted on elevated bridges for your safety and the safety of those around you. Don't worry, they are short and will have little impact on your time!
- STAY ON THE TRAIL - You are a trail runner, be prepared to run through challenging terrain. Please do not take shortcuts and sidestep puddles as this may damage the surrounding foliage. Any racers cutting corners or taking short cuts will be disqualified.
- WATER/AID STATIONS – Racers are only permitted to receive assistance from a crew member/non-participant within 100 meters of an official Aid Station. Racers receiving assistance from outside the designated area will be disqualified. Racers may not store supplies of any kind along the course.
- LITTERING - Do not litter on the course. Racers found littering will be disqualified from the race.
- NO SMOKING ALLOWED – Smoking of any kind is not permitted at the race venue or on the course.
- PACERS - Non-participants are not permitted to accompany registered racers along the course.
- RACE BIBS – Bibs are chip timed and must not be folded. Bibs must be visible on the front of the racer at all times.
REQUIRED GEAR
There is a lot of sun exposure on this course and with the race date in the middle of the summer, we can have extreme temperatures!
Runners must start the race with the following equipment:
- Hydration pack or handheld water bottles are capable of holding a minimum of:
- 1.0 litres (50k)
- 0.5 litres (30k)
- Hat to protect you from the sun (50k)
- Cup (collapsable recommended) for food/drinks at aid stations
RECOMMENDED GEAR
See REQUIRED GEAR above.
The following is strongly recommended, most importantly for the 50k:
- Hat to protect you from the sun (50k is mandatory)
- Sunglasses
- Sunscreen and lip balm
- Cell phone, fully charged
- Water capacity of an additional 0.5 litres above required amount
- Additional cup (collapsable recommended) for food/drinks at aid stations
- Blister care supplies
- Anit-chafe product
VOLUNTEERS
Remember, that this race is run by volunteers. Please be respectful - everyone is doing their best to come together for the common goal of supporting the Cumberland Community Forest, United Riders of Cumberland, and the Comox Valley Ground Search and Rescue. Have fun. High-five each other. Smile!
RACE DIRECTOR
The Race Director has the final say in all matters and any issues that arise that are not outlined are to be resolved by the Race Director. The Race Director may need to make up a rule on the spot for any reason.
