The 2017 edition of the Athletics Canada Race Director's Summit will be held in Ottawa as part of Race Weekend and Canada's 150th birthday celebrations!

As registrant of the Summit you will receive a free copy of the Ottawa Marathon 40th anniversary book, free entry into an Ottawa Race Weekend event of your choice, and access to VIP event and finish line. We are also offering an AIMS/IAAF course measurement seminar on Friday.

The Welcome Reception will take place at the Canadian Museum of History, in the Grand Hall.

Registration Fees


Includes Welcome Reception, Breakfast, Coffee Breaks and Lunch

Mar 25 - May 23 Current Price $325.00

Hotel information and booking

The 2017 Athletics Canada Race Director's Summit will take place at the Crowne Plaza Gatineau-Ottawa, 2 Rue Montcalm, Gatineau, QC J8X 4B4

The rate for Wednesday May 24th through Sunday May 28th is $189/night. Please book your room before March 24th, 2017 to ensure availability.

Reservation methods:

By phone: 1-800-568-1962

By email:

When using the two options above, please use the group name: Athletics Canada – 2017 Summit.

Book online by clicking here.

Thank you for choosing the Crowne Plaza Gatineau-Ottawa for your upcoming Summit in May 2017. 

Crowne Plaza Gatineau-Ottawa at a glance:

Our hotel is only 3km from Elgin Street!

Guest rooms features:

  • 224 elegantly appointed guest rooms
  • 32” LCD televisions with premium channels and pay-per-view
  • Individual climate control
  • Alarm clock with AM/FM radio
  • Large work area
  • Coffee maker, iron, ironing board and make-up mirror
  • Mini-fridge included in all our guestrooms
  • Executive rooms include wet bar, mini-fridge and microwave
  • Complimentary Wi-Fi in all guest rooms and hotel

Hotel features:

  • Non-smoking hotel
  • 24h business centre
  • 24h health and fitness centre newly renovated in January 2016
  • Whirlpool, saunas and salt water heated indoor pool ideal for laps with a certified lifeguard
  • Check-in at 4pm, check-out at 12pm
  • Interior parking at $18 per 24h (price subject to change without notice)
  • Interior parking at $15 for day use only. (price subject to change without notice)

Additional rooms are available at the Westin Hotel at a rate of $269/night for Wednesday, Thursday and Friday, and $319/night for Saturday. 

Book your room at the Westin here


Thank you to our Summit Sponsors

Featured Speakers

Our Speaker line-up will be updated throughout the spring:

JT Service (Soul Focus)

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J.T. Service founded Soul Focus Sports in 2011.  Prior to that Service was a 2008 U.S. Olympic Trials Marathon qualifier, is still a member of the California Bar, a USATF Authorized athlete’s agent, and the creator of the SF Bay Area based Represent Running Series featuring 15,000+ athletes annually.  As a production company Soul Focus manages endurance events for the San Francisco Giants, the San Francisco 49ers, HOKA ONE ONE shoes, and Cumulus Media amongst numerous others.  Most recently Soul Focus partnered with Silverback Productions to create Silverback Pacific and has been tapped to manage the 106th Annual Bay to Breakers.  Service resides in Santa Cruz, CA where tries to find time to surfs waves and run on redwood covered trails.  

Matt West (Boston Marathon)

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Matt West is the Senior Vice President of Operations for DMSE Sports, a leader in Operations and Logistics for mass participatory events in the US. Matt leads the operations team for a number of classic races in the US including the Bellin 10K in Green Bay, Wisconsin, the TD Beach to Beacon in Portland, Maine, the New Balance Falmouth Road Race in Falmouth, Massachusetts and the Northeast Delta Dental Mount Washington Road Race in New Hampshire. Matt also works on the operations team with the BOston Athletic Association including the BAA Boston Marathon, the BAA 5K, the BAA 10K and the BAA Half Marathon. 

Jason Robinson (Sport Law & Strategy Group)


Jason is an Associate with the Sport Law & Strategy Group, specializing in event risk management and sponsorship. He is well-known for hosting world-class events with a strong focus on the finest attention to detail and the athlete experience. Examples include various professional sport events as well as the Scott Tournament of Hearts, 24 Hours of Adrenalin Mountain Bike Racing Series, the World U23 Ultimate Championships, and the upcoming 2017 Men's U23 World Wheelchair Basketball Championships. Jason is currently performing event risk management audits and emergency preparedness plans for his clients.  You can contact him at and follow him on Twitter @sportarchitect. Jason will speak on our Operatoins Panel.

Charlotte Brookes (Canada Running Series)

Charlotte Brookes from CRS











Since 2012, Charlotte Brookes has been the Event Director for the Canada Running Series. She is responsible for organizing and managing the entire event for the 5 CRS East races, which include the IAAF Gold Label Scotiabank Toronto Waterfront Marathon. To successfully manage the event, her main focus and role on race day is Emergency Management, Crisis Communication and Event Dispatchers through their Event Command Centres. 

Alan Brookes (Canada Running Series)

Alan Brookes gives the thumbs up


Alan Brookes first organized a race in 1983 while he was a history professor at the University of Guelph. In 1987, he began to pursue a full-time career as a race director. Alan was also a competitive club runner in his own right, with a best time of 2:34 for a full marathon.

In 1990, he founded the Coors Light Running Series, a six-pack of races in Downtown Toronto combining international-class athletics with community fundraising. In 1999, events in Vancouver and Montreal were added to form the Canada Running Series/Circuit du Canada. The series finale, the Coors Light Toronto Half-Marathon, eventually evolved into the prestigious International Association of Athletics Federations Gold Label Scotiabank Toronto Waterfront Marathon and Half-Marathon, attracting 26,000 runners annually. In 2015, he and his team, were commissioned to organize the Toronto 2015 Pan Am Games marathons and race walks. In 2016 he was inducted into the Toronto Sport Hall of Honour as a builder.

Alan’s driving mission is “building community through running,” a principle he implements through the twin pillars of organization and innovation. Alan is a tireless champion of distance running and a committed community worker.


IAAF Course Measurement Seminar

IAAF Course Measurer Bernard Conway will lead us through the requirements to measure a certified course. This is a useful skill for race directors to have to save money on measuring your own course, to offer your services to other events, or just to know what you are paying for when you hire a measurer. Attendees will learn to lay out a calibration course, calibrate a bike, and measure a road course. If you are local and have a bike, please plan to bring it. If you do not have a bike, let us know when you fill out your registration so we know how many we will need to acquire.

Supplier registration / Inscription des fournisseurs

All suppliers are welcome to register for the 2017 Athletics Canada Race Directors’ Summit. In order to protect our sponsors, please note that there should be no distribution of materials or displays by suppliers registered as Summit attendees. If you are interested in sponsorship of the Summit, please contact

Event Schedule

  • May 24 06:00 PM EDT - Welcome Reception at The Canadian Museum of History: The Grand Hall

  • May 25 08:00 AM EDT - Introduction and AC Update

  • May 25 08:30 AM EDT - Keynote

  • May 25 09:30 AM EDT - Apparel Company Panel (Alan Brookes moderating)

  • May 25 10:15 AM EDT - Break

  • May 25 10:30 AM EDT - Community Engagement

  • May 25 11:15 AM EDT - Operations (Charlotte Brookes, Jason Robinson, Matt West)

  • May 25 12:30 PM EDT - Lunch (with sponsor presentations)

  • May 25 01:30 PM EDT - Individual presentations

  • May 25 03:00 PM EDT - Break

  • May 25 04:45 PM EDT - Closing

  • May 25 07:00 PM EDT - Dinner at Marriott Hotel

  • May 26 08:00 AM EDT - IAAF/AIMS Road Race Measurement Seminar

  • May 26 10:00 AM EDT - Race Expo

Contact Information

Event Location

Crowne Plaza Gatineau-Ottawa, Rue Montcalm, Gatineau, QC, Canada

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