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Summit Forests Kaitaia Trail Run

Saturday 3 August 2024

Summit Forest Kaitaia Trail Run/Walk- Event Information


BIB COLLECTION

Pickup location

Sport Northland – 97 Western Hills Drive, Kensington, Whangarei.

Pickup date

Thursday 1 August 2024 – 8.00am – 5.30pm


If you missed the collection, you can collect your bib number & merchandise from the start line on race day. Allow plenty of time so you don't miss the start!



RACE DAY SCHEDULE

7:00am – Registration Opens

8.15am – Half Marathon Safety Briefing

8.30am - Half Marathon Starts

8.45am – 4km/11.5km Safety Briefing

9.00am – Race Starts (4km/11.5km)

10:45am – Award Ceremony


START/FINISH

  • 16 mins (16.7km) north of Kaitaia.

  • Head north on North Rd and continue onto State Hwy 1.

  • Turn left onto West Coast Rd for 4.1km

  • The event location will be on your right (see picture below)

  • Google map link here


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PARKING

  • Parking is available at the event, in the paddock on the right-hand side, approx 100m after the start/finish area.

  • Parking signs and marshals will be there to direct you.


TIMING AND RESULTS

  • The event is timed using Webscorer. Results will be made live post-event.


PHOTOS


AWARDS CEREMONY

  • The Award Ceremony will be held at 10.45 am at the start/finish area

  • We will have spot prizes. If your bib number is showing on the prize board at the finish, make your way to the information tent and collect your prize.

  • The first three male and female finishers from each distance will be acknowledged at the award ceremony.


DRINK STATIONS & PORTALOOS

(This event is cupless and will require you to bring your own vessel for hydration).


  • Drink stations with water & R-Line electrolytes will be positioned at approximately 6.5km and just after the 9km for the 11.5km distance and 19km for the 21.1km distance.

  • There will be an additional Drink station for the Half Marathon at the 14.5km section of the course.

  • There will be no drink stations for the 4km distance; however, water, R-Line, and bananas will be available at the finish line.

  • Toilets are situated at the start area, on the course at the 6.5km mark, just after the 9km mark, and at the finish line.

  • All participants will receive RLine, water, a banana, and a finishers medal upon finishing the event.


FINISH AID STATION

  • Upon finishing, everyone will each receive water, a banana, and a medal. There will be disposable cups available in the finish area.


GEAR DROP


  • There will be an option available for participants to store gear at the start/finish area while out on the course. Gear can be left at the registration tent which is located at the start/finish area. All gear must be clearly labeled with your event number. You will need to present your event number to collect your gear. While all reasonable care is taken of gear, Sport Northland is not responsible for any lost or damaged items. Please do not leave valuables.


EVENT SAFETY INFORMATION


  • Marshals will be wearing high-visibility vests and are there for your safety. Always follow their instructions and those of the event organizers.

  • Sections of the course may include steep hills which will be slippery when wet.

  • Take extreme care negotiating the course as there may be potholes, tree roots, and other uneven surfaces.

  • There will be a lead and tail marshal following the first and last participant in each distance. If assistance is required, please stop, and wait for the tail marshal or notify the nearest marshal.

  • The courses are off-road. Surfaces include but are not limited to, clay, loose metal, sand, road, and grass paddocks and are narrow in places with exposed tree roots underfoot – take extreme care.

  • No animals are permitted to accompany participants during the event unless it is a guide dog.

  • Children under the age of 15 must be accompanied by an adult.

  • For age Dispensation to participate in the Half Marathon event under the age of 16 please see the form HERE



PRAMS


We understand that our events are awesome, and you'd like to share your experience with all of your whanau, even the young ones. For this event, due to the longer courses being boggy, uneven, and covered with rocks, with a few tree roots jumping out at you now and then, we will only permit strollers to enter the 4km distance. If you wish to use a stroller in this event, we will not charge your child to tag along; however, if your child is not a registered participant, they will not receive a race number, result, or a finisher medal.


  • To maintain the safety of all participants attending our event, we have a few guidelines. Those that wish to run/stroll with a buggy will need to comply with the safety guidelines below, failure to adhere to these rules compromises the safety of other participants.

  • Only 3-wheel strollers/buggies designed for jogging/running can be used in this event.

  • All strollers must start at the back of the other participants.

  • Stroller operators must give way to runners and avoid weaving through packs of runners. Giving way includes, but is not limited to, allowing a clear path for runners by not cutting in front of them, especially while going around the inside of corners.

  • Stroller operators must keep to the left, except when passing. Passing must be done safely and vocally communicated to other runners (i.e., "passing on your Right").

  • Stroller operators must keep strollers at a safe distance from other runners.

  • Stroller operators must maintain control of the stroller; we do not encourage running or walking behind your strollers hands-free.

  • Please have your child securely strapped while navigating the course, as the terrain can sometimes become very uneven.



CANCELLATION

In the unlikely event of cancellation, notice will be given on Northland's More FM 91.6 and on our Facebook Page. Where possible, attempts will be made to email participants who have supplied an email address with their entry. While we will endeavor to make a decision to cancel an event as early as possible due to the nature of such events, situations can occur. See our refund structure below.


REFUND STRUCTURE

  • 75% refund – 26th May
  • 50% refund – 27th May - 30th June
  • 25% refund – 1st July - 21st July
  • 0% refund - From 22nd July


We are runners/walkers just like yourself who also enter events and understand from a participant's point of view the frustrations of asking for a refund, therefore, we have done a bit of research and we believe we offer one of the fairest refund policies around.



To find out more about our refund policy CLICK HERE

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