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Your toolkit for hosting a COVID-secure event
Everything you need to plan and execute a COVID-secure event, all in one place.
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Event Planning
Prioritize the safety of everyone involved
1. Map out secure event setups
Leverage drop points to mark exactly where hand sanitizing stations, pylons, first aid booths, etc. will be placed on site.
2. Organize participants into separate waves
Control the amount of people waiting at your start line by setting up scheduled start times with limited slots.
Safe Interactions
Packet pick up & check-in solutions
1. Offer computer-less check-in
Clear up some room in your packet-pickup space by removing computers from the process.
2. Allow participants to book a pickup time
Create various time slots for packet pickup and set a limit on the number of participants that can book each time slot.
Want to see these tools in action?
We’d love to set up a call with you to demonstrate how these tools work and provide answers to your burning questions.
Communication
Keep participants in the loop
Participants appreciate receiving information ahead of time, especially when things are going to be different than usual. You can leverage the following tools to communicate important information with your participants.
Email campaign tool
Use the email campaign tool to make sure participants know what to expect when attending your event.
SMS messages
Send text messages with instructions on where to go when they arrive or any other important information they need to know.
Participant dashboard messages
Display important information, instructional videos, and more on the participant dashboard.
Event details page customizations
Utilize your event details page as another place to host important event information.
A success story
How the TC10K used these tools for success
“2020 proved to be a very difficult year for everyone, we at the TC10K were in line to have a record year. We were forced to cancel the live event with a little over a month to go. We had preordered the event t-shirts, so with 7,000+ shirts in stock we made the call to distribute them to as many participants as possible.
Here is where Race Roster stepped up and offered us a way to get participants to pre-book time slots. Having the time slots allowed us to limit the amount of people showing up and be able to space participants out so we could comply with the Provincial Health Organization regulations at that time. We managed to hand out ~ 3000 t-shirts in a 2 day ‘package’ pickup with little hassle and a lot of happy runners. This and other tools offered by Race Roster have proven to be extremely useful. Not to mention the ample support that the team at Race Roster is known for.”
– Eliel Gomez, Director Of Event Operations at TC10K
Interested in a demo?
We’d love to give you a demonstration on how you can use these tools to plan and execute a COVID-safe event. Please fill out the following form, and we’ll get in touch.
Race Roster accepts no liability for the content provided above, or for the consequences of any actions taken on the basis of the information provided. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal advice. Always consult with your local health authorities for more information on hosting a public event in your area.
