COVID-19 Resource Kit

Here to help you find solutions.

The Race Roster team is here to help you during this challenging time. Please review the information below and don’t hesitate to resource us if you have any additional questions. We’re ready to help you plan for whatever comes next!

Key information

Information on refunds, chargebacks, etc.

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Customer service

View our customer
support hours

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Products/tools

Newly released features
to support you

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Resources

Tutorials, videos, and
articles to help

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Key information

No holds on revenue

We understand that cash flow is vitally important at a time such as this. That’s why we have ensured 100% of your registration dollars have been flowing since the very beginning, even during these extraordinary times. Small businesses all across the world are facing severe liquidity issues, and as your trusted partner we want to make sure we provide the best opportunity for you to succeed. 

Waiving refund fees

Due to the unprecedented nature of this situation, Race Roster has waived all refund fees for events being forced to cancel. Our customers are being faced with some of the most challenging business decisions they have had to make, and we want to ensure we are there to support you every step of the way. We are all in this together. 

Monitoring chargebacks

Race Roster responds to each and every chargeback on behalf of our event organizers in order to mitigate losses for both parties. Each dispute response will include evidence to support the validity of the transaction, and if necessary, we may reach out to the participant if a refund has already been issued.  

Modifying, postponing, or canceling events

The Race Roster team has been working hard to provide organizers with the tech, insights and support they may need to make tough decisions about their upcoming events:

  • Dashboard tools for participants to select from a menu of deferral, refund, virtual, or cancellation options
  • Full and partial refund features
  • Consulting resources including an ebook to guide your decision making and public relations needs
  • Virtual results tracking and posting functionality

Customer service 

We are here to help!

Support hours

  • Monday to Friday – 9 am to 8 pm EST
  • Saturday & Sunday – 8 am to 3 pm EST 

Contact methods & resources

  • Event organizer inquiries: director@raceroster.com 
  • Timer inquiries: timer@raceroster.com 
  • Participant inquiries: support@raceroster.com
  • Phone support: (855) 969-5515
  • Knowledge base: support.raceroster.com

Products & tools

Our latest updates and releases built to support you during this challenging time

Great ideas for your next virtual challenge

As we welcome this new year, we also welcome new opportunities. That might mean welcoming new ways to grow our events, increase engagement, and strengthen our brands. Introducing a virtual challenge to your event roadmap might be exactly what you need to drive results this year! To help you get started, we’ve put together a list of ideas you can use for your next virtual challenge…

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Tools you can use to plan and execute a safe in-person event

COVID-19 continues to be a considerable factor in our industry, which is why we have handpicked 6 Race Roster tools to help you plan and execute a COVID-secure event. Read on to learn more…

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Tips and tricks for a successful virtual team relay

While many of your participants are still unable to run together in person, you can offer them the opportunity to connect by participating together as a team! Virtual team relays have proven to be a widely successful way to encourage activity and collaboration among team members who are physically apart.  The ASICS World Ekiden 2020…

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Now Available: Participant dashboard messages

Communication is key when connecting with your participants, which is why the Race Roster platform provides you with a variety of communication tools. We’ve recently added another great method to our list of communication tools to help you deliver the right message to the right audience. Introducing participant dashboard messages. Read on to learn more…

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Introducing virtual relay tools using the ASICS Runkeeper™ app

As virtual events continue to rise in popularity, our virtual event toolkit continues to advance. You can now host virtual team relay events using our latest additions! Display detailed team results including rankings by team, rankings by custom filters, team finisher certificates, and team result maps for a memorable virtual relay experience. Read on to learn more about what you can accomplish with our NEW virtual relay tools using the ASICS Runkeeper™ app…

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Coming Soon: Audio cues using the ASICS Runkeeper™ app

Have you ever wished there was a way you could connect with your audience as they participate in your event? Pre-recorded audio cues are coming on November 11, 2020 to make this possible – allowing you the opportunity to engage with participants as they track their event using the ASICS Runkeeper™ app. Audio cues can be configured to play at a specific duration, distance, or geolocation, ensuring your cues are heard at exactly the right moment. Read on to learn more…

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Fast service, Fast people: A rapidly growing Customer Success team

Speed is no stranger to the Customer Success team here at Race Roster. We’re not only quick to answer your call, but we’re also likely to be one of the first runners at your finish line. We take pride in our impeccable reply times and our personal bests. On top of that, our Customer Success team has been growing at a fairly rapid rate! Read on to learn more…

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8 great tools for a successful virtual turkey trot

While Thanksgiving may be quickly approaching, it’s not too late to start planning a virtual event! Our virtual event toolkit paired with our extensive suite of event management tools gives you everything you need to seamlessly plan and execute a successful Turkey Trot this year. Read on to learn about 8 great tools you can use…

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How the ASICS Runkeeper™ app enhances all aspects of the participant experience

We believe an exceptional participant experience before, during, and post race is key to building a long lasting relationship with your customers. We recently introduced integrative features with the ASICS Runkeeper™ app, designed to enhance run tracking during virtual events. That said, the app’s usefulness doesn’t stop there. Your participants can use the Runkeeper™ app to enhance all aspects of their athletic journey — from registration, to training, and beyond. Read on to learn more!

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Virtual event toolkit

Whether you are creating a virtual event from scratch or transitioning your existing event into a virtual one, Race Roster has the tools to help you execute an outstanding virtual experience!

Learn more about the virtual event toolkit
Tools for collection of participant preferences

Ask participants if they would like to participate in a virtual event or select another option.

Optional integration with the ASICS Runkeeper™ app

Participants track their event on the ASICS Runkeeper™ app and can easily submit their results

Customizable branded participant results page

Reflect event branding or showcase sponsors

Simple participant result submission & photo proof

Receive participant results & ask for screenshots to show proof

Quick and easy result submission management

Review photos & delete illegitimate results

Communication tools for a seamless transition

Send email campaigns to communicate next steps


Resources

E-books, tutorials, videos, and additional resources to help you and your participants

E-book: A guide to helping your virtual event stand out

Access the e-book

E-book: Communications handbook for event cancellations and modifications

Access the e-book


Frequently asked questions

A “virtual event” is an event that participants can take part in from anywhere in the world. Typically, participants will record their activity using a run tracking app, such as the ASICS Runkeeper™ app, and submit their results to a leaderboard following the event. Virtual events allow you to stay connected with your participants while maintaining physical distance.

TIPS: Get creative with your virtual event. Check our e-book: “Guide to helping you make your virtual event stand out” for concrete and actionable ideas!

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Communicating to your participants is so important right now. You can use Race Roster’s email campaign tool on your event organizer dashboard to keep your participants informed as you make decisions and you can reference our e-book “Communication handbook for event cancellations and modifications” for some communication best practices. 

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Yes, with hidden registration questions and participant editable data, your participants can make their decisions right inside of their participant dashboard. Please email director@raceroster.com if you’d like assistance getting this set up.

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Yes, Race Roster has lots of creative ways to engage sponsors in a virtual event. Find out how: Effective ways to showcase sponsors for your virtual event

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Have questions about the information above?

We’re here to help!

Contact us